No matter how much you double-check your work, mistakes will always occur. It is what makes us human, mistakes and learning from them.
The most common of these mistakes are transcription and transposition errors:
This is where information is input the wrong way and is more common when transcribing words rather than numerical data. For example: thier instead of their. It is more likely to happen when you type quickly and hit the wrong key.
This is when information is input in the wrong order and is more common when inputting numbers rather than words. For example: instead of typing 123, you type 132.
To reduce their occurrence here are some tips to avoid document input mistakes:
- Good working environment – Discomfort and fatigue can impair your ability to work accurately. For example; Eyestrain can cause your vision to be become impaired. To combat these type of problems make sure you have a comfortable work space, ergonomic chair and wrist support.
- Appropriate lighting – Good lighting can have a positive impact on working, make sure you minimise screen glare where possible to reduce eyestrain.
- Avoid overloading – Don’t take on too much work or set yourself unrealistic goals. Putting too much pressure on yourself can result in working too fast and not paying attention to detail will result in you making more mistakes. If there’s more work then set expectations with your customers or if possible delegate it.
- Have a break – it is extremely important that you allow yourself regular breaks from the screen as it can cause your eyes to fatigue a 5 minute break every 20-30 minutes will allow your eyes to refocus.
- Remember to spell check – It is always important to spell check, but also remember that whilst they can be extremely helpful they can only flag words that they do not recognise. Lots of genuine words can slip through the net, so proof reading is essential.
- Proof read – After you have finished your work, read through it. Even better than this get someone else to read it. A fresh pair of eyes can will almost always catch things that you have missed.
- Print out your work – In this digital world, printing work is often overlooked, but there is something to be said for reading through something in hard copy form rather than on a screen
Errors and typos are part of life, no one is perfect, they will occur, in fact in this piece of writing, despite following my own instructions there are probably many, feel free to point them out.
But being aware of what you can do to avoid them is important and making sure that you do whatever you can to reduce them is vital to delivering better work.